Extramural Studies Program Rules and Regulations
Students can receive the following academic credits for extramural experiences:
- 4th year rotation credit (Maximum of 6 credits)
Required Documentation
- Clinical or Non-Clinical Experience Registration form
- Supervisor's Evaluation
- Student's Extramural Experience Report
- case log signed by the supervisor
Overall rules:
- The Extramural Registration Form must be completed with all signatures and turned into the Student Services office one month prior to the experience. Some experiences must be scheduled YEARS ahead of time. (*Not applicable to Community Classroom/ Large Animal Extramural Experiences—see Dr. Robert’s website for instructions.
- The sign up/drop deadline is at least one month before the experience begins, unless the course coordinator decides to grant an exception for special circumstances.
- Within one month of returning from the experience, students must submit the signed supervisor’s evaluation form and their student report with the required case log (signed by the supervisor) attached to the Student Services office. A case log is a written log of cases seen by the student during their experience and must be signed by the supervising veterinarian. (Please note that the student services office will scan and send all documents to the course coordinator. Also not applicable to Community Classroom/ Large Animal Extramural Experiences—see Dr. Robert’s website for instructions.
- Students will be graded on a pass/fail basis. The major input into the grade will be the supervising veterinarian/scientist’s grade sheet, but other evaluations may also be used. Failure to complete the course requirements will result in an unsatisfactory grade.
Fourth Year Rotation rules
- All extramural experiences must be taken for a minimum of 10 working days.
- If a student plans to request academic credit for an extramural experience, but fails to organize the experience with the course coordinator within the stated deadlines, the block will be listed as a vacation block.
- If a student completes an extramural experience, but fails to complete the required paperwork, an unsatisfactory grade will be recorded. Students are reminded that grades for clinical blocks are turned in at the end of the fall and spring semesters, not at the end of the clinical year.
- Students cannot be matched to a practice in which a family member (parent, spouse, sibling, etc) is an owner or employee.
- A maximum of 2 students can be at the same practice at any one time.
- Students cannot be paid. The student is responsible for all travel, lodging, and meal expenses. Students may accept food and lodging, if offered.
- Fourth year NCSU students who are asked to provide proof of liability insurance should complete the “Request for Certificate of Insurance” form found on the web: DVM Forms and submit to the student services office along with the registration form—at least one month prior to the experience.
- Students going outside the USA must contact the Director of the Veterinary International Program regarding needed insurance.
- If the student is going to a practice in North Carolina, the student must register with the North Carolina Veterinary Medical Board before the practice experience starts. The appropriate Veterinary Medical Board should be contacted for experiences in other states.
What happens if a student has to leave the extramural experience because of extraordinary circumstances (sickness, safety concerns, ethical concerns, etc)?
- The student should contact the course coordinator or Associate Dean for Academic Affairs immediately.
- If the experience is a required course (selective or clinical rotation), the Associate Dean of Academic Affairs will work with the course coordinator to schedule a replacement experience.
Minimum course requirements for extramural clinical practice experiences:
- The student must complete a registration form and obtain all required signatures and turn the completed form into the Student Services office one month prior to the experience.
- The supervising veterinarian must evaluate the student and the evaluation must be returned to the Student Services office within one month of completing the experience.
- The student must evaluate the practice using the Student’s Extramural Experience Report form and attach a case log signed by the supervisor. This report must be turned into the Student Services office within one month of completing the experience.
Minimum course requirements for extramural non-clinical experiences.
These experiences are individually designed by the student and the course coordinator. These are essentially “special topics” type experiences that happen outside the college.
- Course coordinators design these experiences so that the experience can be verified, the student is evaluated, and the experience is evaluated. A supervising veterinarian/investigator must be identified for each experience.
- One week (5 working days) is the minimum length of time for 1 credit of selective experience. Two weeks (10 working days) is required for senior rotation credit. The maximum length of time for the experience depends on the academic credit that the student is requesting.
- The student must complete a registration form for the coordinator.
- The supervising veterinarian/investigator must evaluate the student and the evaluation must be returned to the Academic Affairs office.
- The student must complete the required summary of the experience and return the evaluation form to the course coordinator.