College of Veterinary Medicine Policies and Procedures
The revised academic standards were approved by the Faculty Committee on Academic Performance and Student Conduct in September, 2008.
Not every student’s academic situation may be anticipated. Given a set policy and a list of regulations by which students are expected to perform, it is apparent that alternatives inherently need to be considered. It is also recognized that inflexible regulations often disadvantage those students in need of special consideration due to performance-affecting circumstances beyond their control (i.e., health, family tragedy, etc.). Several guidelines will be utilized during the course of determining student academic direction and may from time to time be amended by the Faculty Committee on Academic Performance and Student Conduct (FCAPSC). These guidelines are meant to supplement the stipulated College or University academic policies and are not intended to serve as substitutes.
The Academic Standards, as set forth in this document, are to be used by the faculty and students as guidelines for academic activities in the College of Veterinary Medicine. Professional students will be expected to abide by the Standards of Conduct of the College of Veterinary Medicine and the Policies of the Student Body Documents of North Carolina State University Student Government. Copies of the documents referred to above are available for review in the offices of the Dean and the Department of Student Development, respectively.
To standardize grading, the following numerical scales are suggested as a general guideline for courses within the College of Veterinary Medicine, with final determination of the scale and grading to be made by the faculty in each course.
9 Point Grading Scale
* While an A+ grade carries 4 1/3 quality points, a student cannot receive a GPA greater than a 4.0.
The following grades are NOT used in the calculation of grade point averages:
- S – Satisfactory
- U – Unsatisfactory
- H – Honors
- P – Pass
- M – Marginal
- F – grades in clinical rotations
- IN – Incomplete
Each course, or segment in segmented courses, in the College of Veterinary Medicine may include a comprehensive retest in its examination schedule. If the course policy includes a retest, that retest must be administered and graded so that the final grade for that course can be reported within the time period specified by the Department of Registration and Records for that respective semester. Incomplete grades are considered temporary and are not to be used as an indication of a poor academic performance.
Academic Progress Policy
Satisfactory completion of all courses in the professional curriculum will be required before the student becomes eligible to receive the DVM degree. Effective with the class of 2014, subsequent classes, or students joining these classes, a DVM student (with the exception of students in combined programs) must complete the professional degree within a total of 6 years. Longer periods would require meeting with and positive recommendation of the FCAPSC to the associate dean of academic affairs. The minimum acceptable performance in any given course is D- (0.667), M, or S. A student will automatically be placed on academic warning and interviewed by the Faculty Committee on Academic Performance following any semester in which that student:
- has received a D+, D, D-, or M in more than one course, or
- has received a grade point average of less than 2.0 for all courses taken that semester and/or a cumulative GPA of less than 2.0.
The purpose of the interview is to assist the student in resolving academic problems and to facilitate his or her progress in the professional program. A student on academic warning may not participate as a club or class officer, organizational representative or voluntary clinical service group. Registration for any given semester is predicated upon successful completion of the preceding semester. This implies a prerequisite concept or lock-step succession of student progress through the professional curriculum. Any student that has been withdrawn or dismissed from the first year of the professional program will be required to reapply for admission. Petitions to the Faculty Committee on Admissions from that individual will be considered with the other applicants for that given year. Recommendation for or against readmission will be passed to the Dean and the Dean will determine the final status of the applicant.
Any student that receives:
- an F or U in a course
- three or more D+, D, D- or M’s in one semester, or
- a D+, D, D-, M while on academic warning
will be dismissed from the professional program and will meet with the FCAPSC. If the FCAPSC recommends readmission, they will be asked to repeat selected courses at their next available offering, as conditional admits, providing space and scheduling of the course offering are possible. Progression in the professional curriculum may be conditional on the student obtaining a higher grade (example: C or better) the second time they take a course. Students who have been dismissed and re-admitted are re-admitted on probation and are not considered to be making satisfactory academic progress; therefore, they cannot receive federal financial aid while repeating courses. Only after they have successfully repeated the courses required by the FCAPSC will they be considered to be making satisfactory academic progress for federal subsidized financial aid purposes.
- A student receiving an F or U in the veterinary curriculum after having been readmitted to the program subsequent to previous academic problems will be permanently dismissed.
- Any student that receives more than six D+, D, D-, or M grades will be dismissed from the program. Effective with the class of 2014, subsequent classes or students that join these classes, any student that receives more than four D+, D, D- or M grades will be dismissed from the program.
- Students must have a cumulative grade point average of 2.0 or above, before being allowed to progress to the third and the fourth year of the veterinary curriculum.
A student may be allowed to substitute a course(s) previously taken successfully for credit in another curriculum if, in the view of the course leader, FCAPSC, Department Head, and Associate Dean for Academic Affairs, the course appears up to the challenge and content of the course offered in the professional curriculum. Students may petition the FCAPSC to accept a course completed successfully in another curriculum in substitution for a specific veterinary course in which they performed poorly. Substitute courses will not be routinely approved, but may be allowed if the original course is no longer offered or if scheduling of course work is grossly difficult.
Students with an F or U grade in any course, a cumulative grade point average of less than 2.0, or with D+, D, D- or M grades in more than six courses, will not be eligible for graduation. Effective with the class of 2014, subsequent classes or any student who joins these classes that receives an F or U grade in any course, a cumulative grade point average of less than 2.0, or with D+, D, D- or M grades in more than four courses will not be eligible for graduation.
Academic Performance Guidelines for Selectives
All students are required to successfully complete 12 credits of selectives prior to graduation. If a U grade is received in a selective course, that course must be repeated and successfully passed. If the course in which an unsatisfactory grade was obtained is no longer offered, or will not be offered during the normal registration period of the student, the student will be required to take and successfully complete the selective course closest in content to the failed course.
Clinical Academic Performance Guidelines – (Fourth Year of the Professional Program)
- Students will be expected to successfully complete all course blocks (elective or required) for which they registered and possess a cumulative 2.0 GPA, prior to being approved for graduation.
- No student will be allowed to graduate until an unsatisfactory grade in any block or fourth year course is successfully remedied.
- Students failing a given block or clinical course may be allowed to petition the FCAPSC, the Department Head (in which the course is offered) and the Associate dean for Academic Affairs for permission to register for a substitute course or a special assignment. Final disposition to the student’s request will be decided by the Associate Dean for Academic Affairs following consideration of recommendations from both the FCAPSC and the appropriate Department Head.
- Marginal (M) or failing grades in clinical rotations are considered equivalent to D and F grades in preclinical courses, respectively. A student cannot graduate if the sum of D+, D, D- grades in preclinical courses and marginal grades in the senior year is greater than six. Effective with the class of 2014, subsequent classes or students that join these classes, a student cannot graduate if the sum of D+, D, D- grades in preclinical courses and marginal grades in the senior year is greater than four. If a student receives a grade on a clinical rotation that results in the sum of D+, D, D-, and M grades being greater than six, (more than four for classes of 2014, subsequent classes or students that join these classes), the student will be dismissed from the program and will meet with the FCAPSC. The FCAPSC can recommend re-admission, with repetition of courses in which marginal or failing grades were obtained.
- Accumulation of two marginal grades during the senior year will result in the student being placed on academic warning for the remainder of the senior year and the student will be required to meet with the FCAPSC.
- If a student enters the senior year on academic warning from the previous semester, and that student receives a marginal grade as a senior, the student will be dismissed from the program and will need to meet with the FCAPSC.
- If a student receives an additional M, F, or U grade after having been placed on academic warning during their senior year, the student will be dismissed from the program and will need to meet with the FCAPSC.
Faculty Committee on Academic Performance and Student Conduct
The CVM Faculty Committee on Academic Performance and Student Conduct (FCAPSC) shall be composed of ten members: four faculty members, one elected from each department and one elected from the faculty at large; one student from each class elected by popular vote of the class; one elected Postdoctoral trainee (graduate student representative); and the Associate Dean of Academic Affairs (ex officio, non-voting except in the case of a tie of the regularly voting members). Membership on the Committee shall be for a period of four years for faculty members who will serve on a rotational basis so that one faculty member will be replaced each year. The graduate student representative will serve for the duration of their academic program. Student representatives will normally serve one year beginning each fall semester, however they may succeed themselves for a total of 4 years. Five members (including voting and non-voting members) of the committee, to include at least one DVM student representative, shall constitute a voting quorum. When necessary, committee voting may be done via email or telephonically. This committee shall interview each student whose performance is below the minimum defined in the Academic Progress Policy session. The instructor(s) who issued D+, D, D-,M, F or U grades may also be interviewed, at the committee’s discretion. In some cases, the professional advice of a member of Counseling Services may be sought by the committee, and this may include asking said member to be present during committee meetings with students. Students will be notified prior to their meeting with the committee if a member of Counseling Services will be present. On the basis of these interviews, this Committee shall recommend to the Dean whether the student will be:
- permitted to continue in the professional curriculum,
- required to repeat the course or courses in which there was an unsatisfactory performance,
- permitted to continue in the following class of professional students, or
- dismissed from the professional program at the College of Veterinary Medicine.
Last Revised December 2009
Students are expected to attend lectures, participate when called upon, and attend and participate in laboratory activities. Lectures and laboratory attendance may or may not be mandatory, but each course coordinator will indicate in the course syllabus what the attendance policy for the course will be. Sanctions for disregard of mandatory attendance may include grade reduction, an “F” for the course, or repetition of portion(s) of the course to satisfy the course requirements as determined by the course coordinator.
Excused Absences approved by the Office of Academic Affairs
The online Excused Absence request form can be found here. If the form is not working due to maintenance or other technical problems, absence requests for clinical year students can be emailed to firstname.lastname@example.org
Excused absences may fall into 2 groups: Approved in Advance and Unscheduled.
- Approved in Advance: Students receiving an excused absence Approved in Advance from the Office of Academic Affairs will not be penalized for missing class or exams, but will be required to work with their instructors to make up any missed work or exams. Regardless of the reason why a class is missed, all required course work must be completed before certification for graduation will be permitted. To request an excused absence, submit your request through the online form found here. Scheduled absences may be approved by the Office of Academic Affairs in advance for a limited number of reasons. Health and personal reasons will be considered on a case-by-case basis. Job related issues, including interviews, will not be considered.In general, travel to meetings will not be approved, except for SCAVMA officers attending the annual SAVMA or AVMA meeting, students invited by the Office of Academic Affairs to represent the college at the North America Veterinary Conference and Western States Veterinary Conference, students doing presentations at major meetings, and students representing the College in some official capacity at other meetings. Students seeking an excused absence to attend a meeting must contact the Office of Academic Affairs at least 4 weeks in advance.
- Unscheduled: Unscheduled absences for health or personal reasons require validation and approval by the Office of the Associate Dean for Academic Affairs. As soon as you know that you will miss class, request an excused absence through the online form found here. If able, please also notify your instructors and/or course coordinators. The Office of Academic Affairs will notify the course coordinators that an excused absence has been issued. Upon your return, please notify the Office of Academic Affairs and work with your instructors to make up any missed work or exams.
Severe weather can cause students and faculty be late or absent. Mature judgment should be used when travel decisions are made during periods of bad weather. In the event the university is closed, each course coordinator will determine how to handle missed classes. Rescheduling of classes is best handled by the course coordinator in conjunction with a representative from the DVM class. The Office of Academic Affairs can also assist with this task.
Clinical Absences for NAVLE (North American Veterinary Licensing Examination)
(mid-November through mid-December) Date of test will be assigned by NAVLE once you apply. Please let the course coordinator and block leader know at the beginning of the rotation that you will be taking the NAVLE and give them a specific date. You are excused from the rotation at 5:00 p.m. the day before the test and must return the day after the test at 7:30 or 8:00 (starting time for that rotation)
During the senior year, some students will need to have a travel day to transition from a clinical block to the required Monday attendance on a distant externship. In this case, the student will notify the Office of Academic Affairs and the block coordinator of the need for Sunday travel and an excused absence at least 12 weeks in advance. The student will be relieved of Sunday duties needed to accommodate travel and all Monday morning case management. In return, that student will cover equivalent duty during the prior weekend, or some other equitable arrangement as designated by the block coordinator.
Absences Approved by the Instructor
Faculty instructors have the authority to grant excused absences from their specific class or senior block on a case-by-case basis; however, they are under no obligation to do so. Students should not schedule any travel without prior permission.
Available in Rooms: B-112, C-120, D236 & D-239
The following students are A/V representatives: Class of 2014: Bethany Walters & Janice Harvey, Class of 2015: Megan Downey & TBD, Class of 2016: Japheth Barkman & Julian Pearce. If there are problems with the presentation equipment ask the AV student representative(s) for help, if they cannot resolve the issue, contact Computing Resources, Room C101, 513-6677 opt. 2. Also for special A/V needs see the College A/V coordinator, Brian Church, room C101, 513-6494.
There are room specific “how-to” guides in white binders located @ the podium in each of the main classrooms (C-120, B-112 & D-239). This guide explains in full detail how to use the specific equipment in each room.
Video and computer images may be presented in the classroom. Each room has a dedicated PC, Mac mini as well as a VGA, HDMI & Displayport cable for laptop connections. DVD drives are contained within the computers which will play standard definition DVD’s. There are sound reinforcement systems in the main classrooms (north theater, south theater & D239) for voice & content audio. A touch panel is used to control the different sources, sound reinforcement systems & room controls (lights, screen, projector, etc…). The images are projected on the screen from a high-end video/data projector.
SMART Podium Interactive display:
In B112, C120 & D239, there are interactive displays @ the lectern that allow for annotating on slides with “digital ink”. Annotating with “digital ink” can only be utilized on content displayed through the Windows PC. To annotate with “digital ink”, select the desired annotation function (I.E. pen, highlighter shape etc…) from either the hard buttons at the top of the interactive display or the virtual toolbar located within the program you are using, then touch the attached stylus lightly to the interactive display to begin utilizing your selected function.
Laser Pointer/PowerPoint remote:
There are wireless presentation remotes in A-101, B-112, C-120 & D-239 for advancing PowerPoint / PDF presentations. They have a laser pointer built into the device.
Video Conferencing Equipment:
Room(s) A-101, B-112 & D-236 have video teleconferencing equipment. This equipment is used to distance education, meetings etc… W/ multiple sites. You should be trained before using the equipment.
Audio Conferencing Equipment:
Room(s) A-231 & T-2530 have Cisco audio conferencing phones used for telephone meetings.
Mediasite: (B-112, C-120 & D239):
This technology is used for capturing lectures, presentations & meetings. There are lecture capture appliances installed in rooms B-112, C-120 & D-239. It will record whatever is projected on the screen along with any associated audio. It will also record video & audio of the presenter. It is recommended that you use the wireless microphone to record your voice for the best audio quality. However, if you choose not to use the wireless microphone or the battery dies, presenter/audience audio will still be captured via ceiling microphones installed overhead. The instructors have full pan/tilt/zoom control of the Mediasite camera via the touch panel, so if you walk away from the lectern & wish to remain on camera, you can maneuver it to your position via these controls. There are confidence monitors @ the lectern all Mediasite equipped rooms that allow the instructor to see what is being recorded. B-112 also has confidence monitors installed on the rear wall for use W/ the video conferencing system. All core courses & labs for the semester are pre-scheduled to automatically start and stop recording. There is a manual “STOP RECORDING” button on the touch panel if you don’t wish for your presentation to be automatically recorded.
This is an audience response system that allows audiences and students to participate in presentations or lectures by submitting responses to interactive questions using a Response Card keypad. There is TurningPoint software / hardware installed in rooms B-112, C-120 & D239.
There are dedicated wireless microphone systems in rooms B-104, B-112, C-120, C-121 & D-239. Clip the microphone approximately 6-8 inches below your chin (sternum height). Clip the battery pack somewhere on your waist; DO NOTplace in your pocket. There are microphone volume controls on the touch panel.
Updated 10/10/2012 – Brian Church
Facilities staff must have total access to all classrooms, Monday-Friday, from 5:30 a.m. to 7:30 a.m. to clean. Students, staff or faculty using the facilities during this time have to vacate while rooms are cleaned. This cleaning can be done at no other time.
Students/faculty and other room users should should not leave any materials that they wish to keep in the classroom after 8 p.m. The college is not responsible for books, jackets, boots, handouts, etc. left in the classrooms. Please remove all materials daily.
Pop cans, coffee cups, etc. should be trashed and not left on the floor or in the classrooms. Scotch taped signs to veneered doors, painted walls, etc. will be removed whenever they appear. Your help in putting them in the proper place will be appreciated.
These classrooms are “public” areas, so everyone can and must understand the need to help.
Procedures for Student Complaints Regarding Alleged Violations of the Code of Teaching Responsibility
- Students should feel free to discuss course concerns with the instructors. Students should register complaints regarding an instructor’s failure to comply with the provisions of the Code of Teaching Responsibility directly with that instructor.
- Students may also take complaints directly to teaching units’ chief administrators or their designates when they feel problems have not been satisfactorily resolved.* If those persons are unable to resolve matters to the student’s satisfaction, they are obligated to transmit written complaints to committees charged with hearing such complaints. A copy of any complaint transmitted shall be sent to the instructor. A written report of the action or recommendation of such groups will be forwarded to the student and to the instructor, normally within ten working days of the receipt of the complaint.
- Students unsatisfied with the appeal decision of the school may file an appropriate grievance by contacting the Director of Academic Affairs.
*Such complaints must normally be initiated no later than mid-semester of the one following the semester wherein the alleged violations occurred. Should the instructor and/or student be absent from campus any grievance action may be pursued upon their return.
Code of Teaching Responsibility
The teaching responsibilities of instructional staff members (herein referred to as instructors) are among those many areas of university life which have for generations been a part of the unwritten code of academicians. The provisions of such a code are so reasonable to learned and humane individuals that it may appear redundant or unnecessary to state them. However, the College conceives them to be so important that performance by instructors in meeting the provisions of this code shall be taken into consideration in determining salary increases, tenure, and promotion.
- Instructors are responsible for insuring that the content of their courses is consistent with the approved course descriptions. At the beginning of each course, instructors are responsible for clearly stating the instructional objectives of each course to students. It is expected that class activities will be directed toward the fulfillment of these objectives and that the basis upon which student performance is evaluated will be consistent with these objectives.
- Instructors are responsible for informing students in their classes of the methods to be used in determining final course grades and of any special requirements of attendance which differ from the attendance policy of the University. Course grades will be determined by the assessment of each student’s individual performance, judged by standards of academic achievement.
- Examinations and other assignments submitted for grading should be returned with sufficient promptness and information to enhance the learning experience. Unclaimed final examination answers will be retained by the department for at least one semester so they may be reviewed by the student who desires to review his or her own papers. Examination questions are an integral part of the course materials, and the decision whether to allow their retention by students is the responsibility of the instructor. Semester papers and other comparable projects are the property of students who prepare them. They should be returned to students who ask for them and those which are not returned should be retained by the instructor for at least one semester. Instructors who desire to retain a copy for their own files should state their intention to do so in order that students may prepare additional copies for themselves.
- Instructors are expected to meet their classes regularly and at scheduled times. Instructors will notify their department heads if they are to be absent so that suitable action may be taken.
- Instructors of courses in which assistants are authorized to perform teaching or grading functions shall be responsible for acquainting such individuals with the provisions of this code and for monitoring their compliance.
- Instructors are expected to be available for student conferences. If office hours are possible, they should be scheduled at times convenient to both students and faculty members with the additional option of prearranged appointments for students when there are scheduled conflicts.
- In accordance with the Family Rights and Privacy Act of 1974 (Buckley Amendment), the College of Veterinary Medicine will abide by policies and procedures established by the University
Course evaluations are distributed electronically to freshmen, sophomore and junior classes on the last day of classes. The opportunity to evaluate the course(s) extends until the last day of selectives. Once the evaluation period closes, the evaluations are tabulated and sent to Dr. Jennifer Neel for distribution to the Faculty Committee on Curriculum and Course Evaluations. Three members on the committee consisting of students and faculty are assigned a course(s) to evaluate. A template was developed for the evaluations process.
The FCCCE will review and make recommendations as needed. The course evaluations are sent to the department head for distribution to the course coordinators. Please note that courses are evaluated every three years unless the content of the course or the instructor changes or a special request is made for the course to be evaluated. The course is then evaluated at the end of that semester.
Students will evaluate fall courses in November and spring courses in April. Clinical Courses are evaluated at the conclusion of each block electronically! Results are sent to the department heads and faculty evaluated at the end of fall and spring semesters.
CVM faculty provide an abundance of material for veterinary education in CVM course lockers. All CVM students have access to material in any course web site, regardless if they are currently enrolled in that course. This is meant to help students build on material learned in earlier parts of the program, as well as helping when they are trying to research information pertaining to disorders in animals encountered in the hospital.
All faculty, staff and students must follow NC State’s Computer Use Policy, found at: http://policies.ncsu.edu/policy/pol-08-00-01 and the computer use regulation, found at: http://policies.ncsu.edu/regulation/reg-08-00-02
In addition to the policy and regulation, the following outline expected behavior for use of computers specifically related to veterinary education:
- It is considered a misappropriation of intellectual property to copy any material from course lockers into publicly accessible web sites. Students may copy material onto their own computer for use related to their education, but may not redistribute it.
Background Information: The course lockers are set-up to prevent the general public from accessing the information contained therein. This is necessary due to “fair use” copyright restrictions. If material is copied from course lockers and posted in other web locations where it can be accessed by a larger group than NC State veterinary students, it could create a very serious copyright violation.
- The classroom is part of a learning community. Any action that distracts classmates from the course material of the day is inappropriate behavior. This includes sending instant messages or emails to others during class, visiting web sites that are not directly related to the class and distracting classmates, playing computer games during class time (unless the game is specifically for the class being taught), etc. This policy includes use of other electronic devices (cell phones, PDA’s, etc.). In short, any activity that distracts others from the education they have paid for is unprofessional and will be referred to the Faculty Committee on Academic Performance and Student Conduct.
- It is an individual responsibility to adequately protect personal computers and computing materials. This includes appropriate password management for all university accounts. It is against policy to use another individual’s log-in and password to access university accounts or to let someone use your access. It is also a violation to try and circumvent network security protocols in order to gain access to material that you don’t have official permission to access.
- Posting of material in social networking sites must be done with the utmost care and consideration. Visual images that veterinary students are quite accustomed to could be considered offensive to many in the general public. Pictures of surgeries, students performing rectal examinations on cattle, animals in necropsy, etc. can be very upsetting to those not in veterinary educational programs. In addition, these images could be copied and misused by other groups, resulting in permanent harm to veterinary education programs. Therefore, no pictures of any animal within the college may be posted to any web site without the prior approval of the dean. No picture of any hospital client may be posted without the approval of the dean and the client involved. Any violation will result in notification of the Faculty Committee on Academic Performance and Student Conduct and could result in dismissal from the DVM professional program.
- Never tell anyone your password.
- You will NEVER be asked for your password so DO NOT respond to any email requests for it.
- If you feel that someone may have seen you type your password or that is has been compromised in some other way, create a new one immediately.
- Never write your password down anywhere.
- Never let anyone watch you type it on a computer. If someone tries to watch, ask them to look away. Making this request is perfectly acceptable and is part of your responsibility to protect your password.
- Improve your typing speed so that it will be harder for someone to see your keystrokes.
- Include numbers and letters
- Include uppercase and lowercase letters
- Do not use dictionary words
- Passwords are case-sensitive
- Do not reuse old passwords
Your password must:
- be at least 8 characters
- be no more than 127 characters
- not contain your username
- not contain your username backwards
- contain at least one digit (number)
- contain at least one letter
- not contain a word found in the dictionary
- not have 5 consecutive digits (e.g. phone number)
- be more than a simple case change of your old password
We recommend that your password:
- have at least one special character (not a number or letter)
- contain at least one capital letter
- contain at least one lowercase letter
If you really want to use a word as your password, you can abide by these rules with some simple modifications. For example, mydoggie would be valid if changed to m1D0gg1e. Because this password is used as an example, it is not available to be chosen as your password.
All health care providers, including faculty, house officers, staff and veterinary medical students, are required to wear appropriate professional apparel when working in the Veterinary Hospital. The standard of acceptable attire is determined by regulations concerning proper identification, infection control and safety, as well as the need to present a professional image to our clients.
The following list outlines the standard of acceptable attire as well as prohibited items:
- In areas where client contact may occur, professional business attire is expected. The health care provider shall present a neat and clean appearance.
- All health-care providers shall wear an identification badge (or similar) indicating their name and function within the Equine and Farm Animal Veterinary Center (EFAVC).
- It is a requirement for all staff and house officers to wear hospital-provided uniforms, while on clinics or in contact with a client. Failure to wear uniform will result in being asked to leave clinics and return wearing an appropriate uniform, or being asked to change into scrubs. Chronic failure to comply will be addressed through disciplinary action. For Farm Animal and Field Service, the uniform will be the coverall.
- Clothing that is generally considered appropriate:
- Hospital purchased uniforms
- Full length pants; excluding blue jeans, or coveralls for Farm Animal and Field Service.
- Polo or oxford cloth shirts
- A belt
- Jacket, sweater, or plain sweatshirt
- Conservative jewelry
- Footwear that provides an appropriate level of protection, should a patient step on your foot, and shall accommodate the current disinfection practices of the hospital.
- Clothing that is generally considered inappropriate:
- T-shirts or tank tops shall not be worn in the clinics.
- Blue jeans shall not be worn on clinics or when in contact with clients except in the case of Farm Animal and Field Service clinicians and staff when the blue jeans are covered by the coverall.
- Open toe shoes or sandals shall not be worn in the clinics. There are no exceptions to this rule for anyone.
- Body piercings are not accepted as professional dress by the general public, and shall be avoided to help place clients at ease. Pierced earring jewelry is acceptable.
- Clothing shall never be ragged, unhemmed, excessively revealing (short skirts or shorts, mid-riff blouses, halter tops, low necklines, low rise pants, etc), or presenting of an un- kept appearance.
- Guidelines for embroidery on clinical clothing:
- The overall embroidery pattern shall consist of a veterinary medical cadeusus, “NCSTATE EQUINE AND FARM ANIMAL VETERINARY CENTER”, the name of the service, and the clinician’s name (optional).
- The overall size of the embroidery should not exceed 5×10 cm.
- For shirts, lab coats, and jackets, the embroidery shall be located on the left side of thechest
- Other uses of embroidery requires pre-approval by the Service Chief and HospitalOperations Manager.
- Approved names of services:
- Equine Medicine
- Equine Ophthalmology
- Equine Surgery
- Field Service/Special Species
- Surgery: Refer to Clinical SOP#112 “Surgery – Equine”
- Necropsy: If a health care provider accompanies a patient to necropsy, it is required that coveralls (or similar) be worn. Thorough cleaning of footwear, and complete change of clothing (if needed), shall be done prior to return to the EFAVC.
- Hot weather and shorts: with attending clinician permission, conservative-length shorts may be worn by a health care provider. Determining appropriate short length: while standing, the hem of the shorts shall be within 3 inches of the knee. Staff are permitted to wear conservative length shorts using the same guidelines, with permission of their direct supervisor.
- When client contact is not expected: the health care provider’s clothing shall be neat and clean, in keeping with the accepted standards of comfort and convenience expressed by the majority, worn in accordance with normal standards, and they shall be appropriate for the activity.
- Attending clinician and management team supervision: If an attending clinician or supervisor observes that a health care provider is dressed inappropriately, the individual will be asked to change into clean scrub suit and lab coat, coveralls, or be asked to leave and return with appropriate attire.
All health care providers, including faculty, house officers, staff and veterinary medical students, are required to wear appropriate professional apparel when working in the Veterinary Hospital. The standard of acceptable attire is determined by regulations concerning proper identification, infection control and safety, as well as the need to present a professional image to our clients. Appropriate professional attire is somewhat dependent on the employee’s role within the Hospital and employee should consult their supervisor to obtain guidelines of appropriate attire for each area within the Hospital. It should be emphasized that health care providers with routine client interaction should be dressed professionally as outlined by the guidelines below:
- Infection Control: All personnel within the Hospital must strive to prevent infectious agents being transferred from one patient to another. While specific procedures are established for known infectious patients (gloves, masks, aprons, etc.), clean clothing and footwear are important aspects of protecting the patient.
- Safety: Some clothing choices, while professional and fashionable, may not protect the wearer in their work environment. All personnel must choose attire appropriate to the risks associated with their appointed tasks. They must follow procedures outlined to protect them from injury.
- Professional Image: All Hospital personnel (faculty, house officers, students and staff) who routinely come in contact with a client are expected to be dressed professionally. Attire that is distracting, excessively casual, or dirty detracts from the clients experience and potentially undermines their confidence in the standards of the Hospital. Attire worn by specialty service on-call clinicians who encounter unexpected and urgent after-hours client contact (emergency consultations or procedures) can understandably be more casual than during normal business hours but should still be within the standards of acceptable attire for the Hospital.
Must be clean with no holes
Medical “clog” shoes
Required for all CTs, Ward, ICU and ER staff. Required for all personnel wearing scrubs. Required for all clinicians, students and staff with routine animal handling (e.g., wards, radiology or ICU). Personnel with minimal animal contact (e.g., pharmacy, front desk areas) can wear professional open toed shoes.
Must be clean and in good condition. Required for CTs, Ward, ICU and ER staff.
Must be clean and in good condition. Lab coats are recommended for any faculty and staff interacting with clients and patients. White lab coats are required for all personnel and students wearing surgical scrubs.
Sleeveless tops (women)
No spaghetti strap/halter/tank tops/camisoles
Must be in good condition, clean with no holes, not faded. For personnel with potential client contact, denim blue jeans are not allowed.
Required for all clinical staff at all times
Dress Code for the Prep Room
Shoes that cover the toes are required in the Prep Room. They must be clean and free of dirt. Shoe covers must be worn if shoes are not for hospital use only.
Clean green scrub suit, clean cloth or disposable bouffant/hats/caps that cover all hair, are required in the prep room and OR at all times. Beard covers must be worn if needed. Scrubs must always
be covered when outside of the surgical area (including in the anesthetic prep area). Appropriate covers include long sleeved scrub jackets, white lab coats or blue “bunny” suits.. A surgical mask may be required when in proximity to a sterile area, including final “dirty” prep. Scrubs that have been in contact with a Large Animal case, or have become soiled, must be changed before entering any surgical area.
For patient preparation
Clean green scrub suit, clean cloth or disposable bouffant/hats/caps that cover all hair,, surgical mask when in proximity to sterile area, including final “dirty” prep, buttoned white lab coat or impervious apron during clipping and application of “dirty” scrub (removed before entering the OR area)
Clinicians or Hospital technicians
Clean green scrub suit, Hospital uniform, or regular clothing, covered with either a clean lab coat or white disposable coverall and a clean cloth or disposable bouffant/hats/caps that cover all hair. A surgical mask may be required when in proximity to a sterile area, including final “dirty” prep.
Appropriate covers need to be removed before entering the sterile corridors surrounding the surgical area. Clean, hospital provided, long sleeve jackets will be available in the sterile corridor for anesthesia personnel and students. These jackets are designated for the OR only and must be returned when exiting the sterile corridor. If the jacket cannot be returned upon exiting the sterile corridor, it will be removed as soon as possible and will be returned to dirty laundry, it will not be worn back to the OR sterile corridor.
Dress Code for the Surgical Area
A high level of cleanliness of clothing is required for areas where sterile surgery occurs. This is particularly so for active members of the surgical team (ie those in close proximity to the sterile field).
- Shoe covers should be used to cover shoes that have been worn outside the hospital and soiled footware. They are recommended when there is expected floor contamination with fluids.
- Shoes must be clean and must cover toes and soles. Solid-topped clog-style footware is acceptable. Strap or mesh sandals are not acceptable. Shoes must be washable and/or able to be disinfected.
- Scrub suits that will be worn in the OR must be covered with a lab coat when the individual is outside of the OR area. They must not be worn outside the Hospital. This includes the parking lot, the Research Building, TAU, Facilities Operations, etc. They must not be worn when coming from home, or when leaving to go home.
- Green scrub suits
- Hospital employees – personally labeled and bar-coded items will be supplied by the Hospital. The number of sets will depend upon the role of the individual. If extra sets are needed, they can be checked out from Central Supply. Green scrubs must be clean. If they become soiled, they must be exchanged.
- Students – must wear clean blue scrub suits. If they do not have blue, or their blue items are soiled, they may check out green scrubs suits from Central Supply. They MUST be returned to the appropriate bin (Changing rooms or Central Supply), at the end of the day, or when soiled.
- Visitors – must wear clean scrub suits. They may check out green scrubs suits from Central Supply. They MUST be returned to the appropriate bin (Changing rooms or Central Supply), at the end of the day, or when soiled. Green scrubs must be clean
- T-shirts may be worn under scrub suit provided sleeves do not hang below scrub top when acting as a scrub assistant. Turtle necks and long sleeves are not to be worn under the scrub suit
- Clean cloth or disposable bouffant/hats/caps are required and must cover and contain all hair. Beard covers must be worn to cover facial hair. A mask must be worn in the OR at all times.
- Fingernails: long or fake fingernails are not allowed for personnel or students, scrubbing in for surgical procedures.
- All necklaces, finger rings, bracelets, dangling earrings, and facial jewelry or other facial items should be removed/covered for personnel or students scrubbing in for surgical procedures.
- A blue “Bunny” suit must be worn over regular clothes, technician uniforms, and dirty scrubs if a quick visit to the Surgical Area is necessary
Course leaders will submit to the class their class schedule which includes quiz, tests and examinations. Unannounced quizzes are at the discretion of the instructors. These dates are also shared with the faculty that is managing courses in the same year and semester. All quizzes and tests are considered to be part of class time. If scheduled outside of the normal class period, compensatory time will be given to classes. It is hoped that no class will take more than one major examination in one day (one major and a minor quiz are permitted). No final examinations are to be given before the semester is over, except when previously approved by the Academic Affairs Office before the first class period for the semester.
Students may petition the faculty directly if an alteration in scheduling is desired during the semester. It is expected that the class president will present the request. Class votes to change a scheduled examination must be carried by a 2/3 majority, i.e., 2/3 of the class total must vote in favor of the change. The designated time for the class to take the quiz, tests, and exams must not interfere with any other class time. The class must be notified at least two class days prior to the vote of the proposed change and the date and time of voting. Faculty may accept or reject the request. Faculty may also schedule date changes if inclement weather prevents proper administration of the exam. The hour and time to be selected may fall outside of normal scheduled class time. Reasonable lead-time would be expected for all students to be aware of the change.
Final examination dates are arranged by the Academic Affairs Office and any changes must be initiated there. No final examination changes will be approved once they are announced at the beginning of the semester. Clarifications or questions may be directed to the Academic Affairs Office.
As noted in the Standards of Conduct, distribution, possession, or viewing of past exams for any course is a violation of the Standards of Conduct, unless the course leader has expressly given permission for such use via the course syllabus or email to the Office of Academic Affairs.
BIOSECURITY FOR PREVENTION OF FOREIGN ANIMAL DISEASES
In an effort to prevent the introduction of a Foreign Animal Diseases (FAD) into our clinics, teaching animal unit and research barns, visitors to the NCSU College of Veterinary Medicine (CVM) and the students, staff, and faculty of the CVM must take steps to help prevent the accidental introduction of these diseases into this country. Humans can carry pathogens on their clothing, shoes, body (particularly the throat and nasal passages) and personal items. Some diseases, such as Foot and Mouth Disease, are extremely contagious and may spread among cloven-hoofed animals such as cattle, sheep, pigs, goats and deer. For this reason, the policies listed below will be enforced at the CVM for anyone who has visited a foreign country.
TRAVEL ABROAD: FACULTY, STAFF, STUDENTS, AND CVM VISITORS
All CVM personnel (faculty, staff, and students) and visitors to the CVM returning after a visit within the past 14 days to any foreign country must take the following actions before entering any CVM facility.
- Ideally clothes worn while handling livestock in other countries should not be brought back into the U.S. Alternatively all clothes worn while visiting a farm, during exposure to livestock, or worn where cloven hoofed animals are present (eg, sheep, deer, cattle, pigs), must be soaked in 100% vinegar solution, followed by laundering all clothes in hot water (hot wash cycle on washing machine). Some pathogens are susceptible to strong acids and bases.
- Bathe and shampoo hair thoroughly after returning from travel.
- Dispose of all shoes worn in the foreign country. Cleaning alone may not remove the virus.
- Returning travelers should be restricted for 14 days after their return from a foreign country from contact with any areas in which livestock (cattle, horses, sheep, swine, goats, llamas, etc.) are housed or examined at the CVM.
- Tours of the CVM, (for example school tours, visiting groups, etc.) must register with the CVM Student Services office. The office of Student Services is located in Room A-242 of the CVM or may be contacted at phone number 919-513-6205. The Student Services office will be educated on the College’s Policy on Foreign Animal Diseases so that they can appropriately inform tour groups. Tours must not include areas of the CVM where cloven-hoofed animals are housed or examined.
- Exceptions may be made to this policy when the CVM personnel can provide assurance that he/she has not visited a farm, area where farm animals are kept or housed, or have not been in contact with farm animals. For example, it is acceptable to visit hotels, conferences, airports, or urban areas of a foreign country if there is reasonable assurance that such a visit would not expose the person to a potential foreign animal disease.
- Exceptions to this policy are allowed for travel to Canada.
TRAVEL ABROAD – CVM CLIENTS
- Any client bringing an animal to the CVM will be informed of the CVM Policy for Prevention of Foreign Animal Diseases. They may be informed by way of a sign posted at the entrance, a brochure provided for them when their animal is admitted for examination, or personal interview.
- The VTH Admissions Information Form that is completed when an animal owner visits the VTH or arranges an appointment by phone, should include a check-off in which they are asked, “Have you visited a foreign country in the past 14 days?” And, “If the answer is yes, please list the country or countries visited.” After the second part of this question is completed, the VTH Admission desk should inform the client that they may not enter areas of the hospital where animals are kept. In addition, the following, restrictions listed below will apply.
- If the client has recently visited a foreign country, they will not be allowed to enter areas of the VTH where livestock (cattle, horses, sheep, swine, goats, llamas, etc.) are housed or examined at the CVM for 14 days after their visit to a foreign country. They should receive some educational materials (brochure, pamphlet) and/or consultation from clinician or the hospital’s epidemiologist to explain the reasons for such a restriction.
- The animal(s) owned by a client that has visited a foreign country within the past 14 days will not be admitted to the CVM hospital unless there is a exception by the College’s Epidemiologist.
WARNINGS POSTED AND SIGNAGE
Signage stating the above precautions, and restrictions will be placed at each public entrance to the CVM, including the Veterinary Hospital and Teaching Animal Unit.
The signs should state:
IF YOU HAVE TRAVELED OUTSIDE THE U.S. IN THE PAST FOURTEEN (14) DAYS, YOU MAY INADVERTENLY TRANSMIT A FOREIGN ANIMAL DISEASE TO OUR HOSPITAL PATIENTS. PLEASE REPORT FIRST TO THE FRONT DESK OF THE VETERINARY TEACHING HOSPITAL OR THE DEAN’S OFFICE (Room A-233, Phone 919-513- 6786).
Hospital front desk personnel should be familiar with the policies in section II above, and immediately contact the following personnel in the listed order of priority. If the first person on the list is not available, contact the next listing, and so on. The contacted person will determine the course of action based on CVM Policies.
Dr. Jay Levine, CVM Epidemiologist, Room B-337
Dr. Mark Papich, Chair of CVM Infectious Disease Committee, Room C-282
Dr. James Floyd, Head, Department of Farm Animal Health and Resource Management
Dr. Barrett Slenning, FAHRM Dept. Room D249B
Wanda Borrelli, Veterinary Teaching Hospital and member of CVM Infectious Disease Committee, Room C-208
EDUCATION AND AWARENESS
CVM policy on Foreign Animal Disease should be widely disseminated to all students, staff, and faculty. CVM staff includes all individuals who work in or around the CVM. Clients and visitors should be notified of the policy either through the use of signs posted at the entrance to the CVM, and/or in the way of informational brochures. The Hospital Infectious Disease Control Committee (IDC Committee) will have the responsibility of periodically reviewing this policy for the purpose of updates and oversight, with subsequent approval of changes by the CVM Cabinet.
ADDITIONAL INFORMATION SOURCES
Additional information on Foreign Animal Diseases can be found at the Center for Food Security and Public Health
SIGNS OF A POTENTIAL FOOT & MOUTH DISEASE IN ANIMALS
Signs and behaviors, which would alert the observer to the possibility of Foot & Mouth Disease include animals with: vesicles (“blisters”) in the areas in and around the mouth, nostrils, genitals, rectum, and hooves.
ulcers in these same areas which appear after vesicles rupture.
Lameness and reluctance to move.
High fevers and going off feed.
More subtle signs may be present in small ruminants, such as sheep and goats which have less obvious vesicles and ulcers.
REPORTING SUSPECT CASES OF FOOT AND MOUTH DISEASE
Any person observing signs in an animal of Foot & Mouth Disease should immediately report them to:
Dr. Jay Levine, Room B-337
Dean’s Office, Room A-233
Office of the State VeterinarianDr. David Marshall
Dr. Fred Kirkland
Dr. Beth Yongue
The State Veterinarian’s Office of the NC Department of Agriculture is the agency with the legal duty and regulatory authority to investigate suspected cases of Foot & Mouth Disease and, if necessary, to quarantine an animal and/or it premise until the disease is definitively diagnosed. The State Veterinarian has broad legal authority to act quickly and decisively to respond to potential outbreaks of Foot & Mouth Disease. All CVM personnel should be encouraged to consider themselves responsible to promptly report ALL suspicious cases of Foot & Mouth Disease to the State Veterinarian’s Office.
Alcohol and Drug Policy
Consumption, sale, or use of alcoholic beverages is prohibited within and on the premises of the school property. Violations will be handled as a crime by state law and punishable as such. Any student arrested for selling chemically controlled substances will be immediately dismissed from the professional program.
Animals Utilized in Student Classes
The faculty determine the content and makeup of the curriculum. Often the course requires the use of animals for instructional purposes. No students will be excused or waived from courses with or without animals. All students must complete all course work for degree certification. All animal use in the content of the curriculum is reviewed by the Faculty Committee on Laboratory Animal Resources and The Institutional Animal Care and Use Committee. (See “Principles of the Use of Animals”).
Classes are to be conducted in an orderly manner and in accordance with University regulations. Smoking and/or eating are not allowed in academic areas. Smoking and eating will be confined to the posted areas only. NO pets are allowed on the campus unless they play a functional role in a course or are current patients of the Veterinary Teaching Hospital. Any clarification of classroom conduct may be obtained by contacting the Office of Academic Affairs, the instructor(s) or department involved. Personal items including books, coveralls, clothing, etc. will be discarded if left in the classrooms between the hours of 9:00 p.m. and 7:30 a.m. There will be no exceptions – so please remove all personal items daily from classrooms.
The yearly cost of education for full-time study at the NC State College of Veterinary Medicine includes tuition, fees, books, supplies, equipment, dues, immunizations and living expenses. DVM students in the clinical year of their program will be considered full-time if they are registered for 1 hour in the summer and will be charged at a special rate. Please view our costs page for details.
During clinical year, students who are covering on-call for rotations are required to be at the CVM within 20 minutes of notification. Please take this into account when making housing arrangements.
Legal and Preferred Name Policy
While a person’s legal name is used by default, NC State University recognizes that, as a community, many of its members use names other than their legal names to identify themselves. As long as the use of this different name is not for misrepresentation, the university acknowledges that a preferred name can and should be used wherever appropriate in the course of university business and education. Students may choose to identify themselves within the university community with preferred first, middle and/or last names that differ from their legal names. Read the full policy here.
William Rand Kenan, Jr., Library of Veterinary Medicine
The Veterinary Medical Library (VML) and audiovisual center are located on the first floor of Section A. The Veterinary Library is part of the NCSU Libraries system, which also includes the D.H. Hill Library, with 24 hour access to all students, faculty and staff; the Textiles Library; the Design Library; and the Natural Resources Library. Library hours are posted online and on the door of the VML; hours are extended during exam periods. Many of the Libraries’ resources are available online from the Veterinary Medical Library’s website (http://www.lib.ncsu.edu/vetmed/). Materials from all NCSU Libraries are listed in the library catalog, and you can request that they be delivered free to VML for your use. You can also request materials not available on campus for free through Tripsaver interlibrary loan. An NCSU ID is required in order to check out items. Online course reserve materials are at http://reserves.lib.ncsu.edu/; print reserve items are kept behind the service desk and circulate for two hours. Journals at the VML are shelved by journal title. Unbound journals do not circulate but photocopiers are available for your use. Viewing rooms and equipment are available for individual and group use of audiovisual media. VML has a large collection of video, audio, and multimedia titles which circulate for 7 days. Laptop computers, digital voice recorders, Flip video cameras, and other devices are available. Library staff provide research assistance, help acquiring materials, support for presenting and publishing, and answers to questions about library services and loan periods for all library materials. Reservations for rooms within the Veterinary Library are handled by the College. You can learn more about reserving rooms here.
Sending injured students to the Academic Affairs Office to get instructions for obtaining treatment is a needless step. Faculty should send these students either directly to Rex Hospital or the NCSU Student Health Services depending on the severity of the injury. Students should have medical insurance and thus be covered for treatment. Get help first and then contact the Academic Affairs Office to process a supervisor’s accident report. Regardless of the student status, these reports must be filed within 24 hours of the injury. Working with animals is always associated with risk of disease or injury (bites, kicks, butts), that can be severe and life threatening. You are responsible for your own well being. Do not place yourself in unnecessarily risky situations.
The College of Veterinary Medicine is a “smoke free” building. All users of the building are expected to smoke in the designated areas only.
Proximity ID Badges and Building Security
As a privilege extended by the administration, Proximity ID Badges will be issued. Violations of the spirit of the Honor Code will be handled appropriately and in severe abuses, the privilege revoked. Students, faculty and staff are asked to share security responsibilities. Propped-open doors should be closed when found in keeping with the fire codes for our building.
Lockers will be assigned in August of first year, and these assignments will be kept for the first three years. Students going into fourth year will be assigned a clinical year locker once the previous clinical year class has fully moved out. Assignments will be handled by the Office of Student Services in room A-240 or call 513-6262. Charges will be assessed for any defacing of lockers. No relocation of locker assignments may be made without the Student Services Office approval. Anyone occupying a locker not assigned to them will have the lock cut and the contents disposed of as appropriate.
Mailboxes and Bulletin Boards
Each student will have a mailbox located in the student commons area outside the South Theater. Please be sure to check your mailbox for notices and other communications on a regular basis. Notices are to be placed ONLY on bulletin boards, never on doors, windows, walls, etc.
Parking permits are available for purchase by students, faculty and staff.
Free parking is available in the pasture lot, the state fairgrounds parking lot, in front of the Reproductive Physiology building or at Carter-Finley stadium.
Returning faculty, staff and students who won a permit in the parking lottery will be able to park in “C” designated lots. These lots are available Monday through Friday from 7 am to 5 pm. Do not park in these lots without a permit during these designated times. Fines start at $50 per violation. You may park in these lots after the designated times without a permit (daily from 5 am to 7 pm and on Saturday and Sunday).
Any questions concerning parking should be directed to Ms. Michele Gurkin at 513-6211.
Posting of Grades
No student grades or performance will be made public by posting. All academic progress will be the private concern of the individual student and communicated to that individual by mailbox delivery, e-mail or faculty office visit.
Registration and Records
All items relating to student registration and records will be initiated in the Student Services Office, Room A-242 (513-6262). Such things as name and address changes, registration, transcript discrepancies, and grade audits will be handled in this office. When official university transcripts are needed, you must contact the University Registrar’s office on main campus, Room 100 Harris Hall or by calling 515-2572.
Student Deliveries, Telephone Messages and Personal Mail
Students are prohibited from utilizing the college address for personal business. Personal mail will not be delivered to student mailboxes. Items coming to the school will be returned to the sender. Any items that cannot be returned will be placed in the SCAVMA office. Flower or balloon delivery is discouraged. Mailboxes are for internal use only. Telephone message will only be delivered in emergency situations. If you are expecting an emergency message, please notify the Office of Academic Affairs.
Telephone, Cars and Supplies
The use of state telephone lines is prohibited for personal calls, as they are restricted to state and University business. A student phone has been placed in the Student AVMA Chapter Room (919.513.6484), and the financial responsibility for calls made on the phone will rest with the Student Chapter.
University cars and other vehicles are to be used for state and school related business only. No vehicle may be used by students for school related business unless permission is first obtained from the Academic Affairs Office. The driver must be on the CVM payroll.
Supplies are considered state property, and as with staff and faculty, students are not to use such supplies without permission and for any use other than business or class-related activities.
Should closing of the University be required due to adverse weather, a radio announcement will be made by the Chancellor or a representative. A radio announcement indicating the closing of State Government offices due to adverse weather does not apply to the University. Please do not call the Academic Affairs Office to determine if classes will be held. We will follow the same guidelines as main campus. Listen to your local radio or television station for updated information. The status of the university may be obtained by calling 919.513.8888. You may obtain more information regarding adverse weather and other emergency conditions at Human Resources Adverse Weather Policies.
Who distributes the evaluations to the students?
Each department is responsible for obtaining and distributing the instructor evaluations. An assigned department representative will distribute the evaluations.
When should the evaluations be distributed to the students?
It is preferable to present the evaluations during class time during the last two weeks of class (not counting the final exam week). However, in team-taught courses, evaluations may be collected following each segment of presentation.
Should each instructor be evaluated?
Yes, every instructor who presents at least 9 lectures in any course will be required to participate and survey the students.
How are the completed evaluations collected?
The class president collects the evaluations and turns them in to the department representative. After all the final grades are turned in, the departmental office sends the evaluations to the NCSU Computing Center.
Who should keep the responses?
The responses are the property of the instructor and the department head
Laboratory Animal Resources (LAR) is an administratively centralized service unit with husbandry, veterinary care, and oversight responsibilities for College research and teaching animals. LAR manages facilities in 13 buildings on the CVM campus (approximately 65,000 gross square feet of space) and has a staff of approximately 30, including three veterinarians with academic appointments in the Department of Clinical Sciences. LAR cares for an average census of roughly 5,000 animals, representing more than 20 species.
The mission of LAR is to provide CVM researchers with “optimal animal resources at the least practical cost.” Animal resources means routine housing and husbandry for research and teaching animals, but also animal facilities and equipment; research/teaching animal veterinary care; technical assistance with experimental procedures, handling, and animal transport; instruction in animal handling techniques; animal ordering; assistance with Institutional Animal Care and Use Committee (IACUC) procedures; and consultation on any aspect of laboratory animal medicine or animal model development. LAR has a website that provides contact information for LAR staff, as well as policies and procedures for using research and teaching animals at CVM.
The Central Procedures Laboratory (CPL) is a fully equipped experimental surgery unit with operating rooms for small and large animal surgery and associated support areas. There are also conventional rooms that can be assigned for special procedures or animal housing. CPL staff are experienced in providing anesthesia and surgical support for a variety of species. The CPL Manager can be reached at 513-6486.
There are times when, due to weather or unforeseen events, classes may need to be canceled. Course coordinators have the following options to address missed material and should notify the Class President of their plans via email.
- In many cases, the missed material can be made up by assigning study of course notes or online materials, and a particular time and room may not required.
- If a new class time is necessary, the course leader should work with the Class President to determine a time that will best meet most of the students’ availability (each class can decide whether to empower the president to act on their behalf or to have a vote). The hour and time to be selected cannot interfere with an existing class and will likely fall outside of normal scheduled class time and on weekends. Reasonable lead-time would be expected for all students to be aware of the change and reasonable requests should be granted for absence from rescheduled classes since some students may have prior obligations (e.g. medical appointments, alternate testing times for other classes, etc). If the material covered will appear on tests, the class must be made available through Mediasite to those who could not attend, or questions should come from clearly identified written course materials. Checking room availability is essential as only D-239 and the North and South Theaters can seat a full class, and they are the only rooms that have Mediasite capability.
- Instructors also have the option of recording lecture material via Mediasite on their own schedule (without class attendance).
- Please note that exam rescheduling will take priority over class scheduling.
- In some cases, it may not be possible to makeup the material and appropriate adjustments to the course and expectations may need to occur.
Student Services can assist by advising of the typical class schedule, by scheduling a room, by setting up Mediasite lecture capture, and by mediating when the same makeup day and time is desired for different classes. Contact Kirk Nuss at email@example.com to assist with the rescheduled events. Please note that it is essential to contact Kirk Nuss to schedule Mediasite lecture capture as it does not happen automatically.
Regarding the bringing of privately-owned animals on College of Veterinary Medicine premises.
- BackgroundThe College of Veterinary Medicine has sizable populations of animals in its teaching hospital, research animal quarters, and teaching animal unit. These animals are maintained under controlled conditions to carry out the functions of the College. The presence of other animals in proximity to these brings the possibility of disease transmission to, and other undesirable interactions with, these client or college owned animals. Furthermore, offices, laboratories, classrooms, and commons area of the College are not designed to accommodate animals. Animals in these areas could result in property damage and undesirable interactions between the animals and other occupants.
- PolicyFaculty, staff, students and visitors are not allowed to bring privately owned animals with them onto the College of Veterinary Medicine premises unless they are a client bringing the animal(s) directly to the teaching hospital. Exceptions to this policy may be granted by the Director of Animal Resources for good and sufficient reasons. The Director of Laboratory Animal Resources is currently located at the CVM Reproductive Physiology Lab and their phone number is 513-2931.
The potential for human injury always exists in the practice of veterinary medicine, and it increases whenever an involved person is pregnant. Undoubtedly, the greatest hazards are accidents which can occur while working with animal patients and which might cause physical trauma to the pregnant woman and/or her unborn child. Added hazards exist through exposure to toxic drugs, infectious agents, inhalation anesthetics, radiation and other agents.
A pregnant student is advised to:
- Contact her individual instructors for specific information on the types of toxic, infectious, radiation and other hazards to which the student may be exposed.
- Contact her treating physician/obstetrician immediately to obtain recommendations for a plan to minimize exposure to the hazards that may be associated with a veterinary student’s clinical assignments.
- Provide a signed statement from the treating physician/obstetrician, which defines permitted limits of exposure to possible hazards during the pregnancy.
- Inform administrators in the College of Veterinary Medicine of the pregnancy as early as possible in order that steps may be taken to assist the student in conforming to the plan developed by the treating physician/obstetrician.
Options for the Student
- Withdrawal as a student. The pregnant student may consider withdrawing as a student and plan to be readmitted to graduate with the next class This option minimizes risks, but delays graduation.
- Continuation as a regular student with some schedule and assignment changes. This option may not delay or only slightly delay the time of graduation. This option may not be without risks. It is dependent upon: The College’s ability to make changes in an individual’s schedule of assignments which are prepared in advance for an entire calendar year; and the willingness of classmates to exchange schedule assignments with the pregnant student.
- Leave of absence: A student who wants time off but does not want to withdraw and re-enter with the next graduating class, may obtain a leave of absence for the time period deemed medically necessary by her physician. (This option is particularly suited to the fourth year of the veterinary program.) It will be the student’s responsibility to make up assignments or courses missed during the leave of absence. A fourth year student may be extended four blocks without having to paying any extra tuition. They may walk at the Oath & Hooding Ceremony and participate in the graduation on Saturday morning but will not receive their diploma until they have finished and passed all senior rotations. The Associate Dean of Academic Affairs may administer the Veterinarian’s Oath to them at a later time. There is no assurance that the College will be able to reschedule assignments or courses for the first, second, and third year student’s convenience.
- Continue as a student with no schedule or assignment changes.
Rights and Responsibilities
It is recognized that the pregnant woman has rights and the responsibility for decisions
concerning her pregnancy. No one acting on behalf of the College of Veterinary
Medicine may discriminate against a student on the basis of pregnancy. She should
expect due consideration from everyone associated with her during her pregnancy
whatever her decision may be.
At the same time, any pregnant student is expected to complete each and every requirement of the Veterinary curriculum by a schedule or plan that can be reasonably implemented and
under which risks are deemed acceptable by her and her physician.
Copies of all documents pertaining to a pregnant student’s assignment must be
maintained in the student’s file.
The use of animals is essential to teaching programs and biomedical research in a College of Veterinary Medicine. Many significant benefits to the health and welfare of both animals and humans have resulted from animal use in research, and are a matter of historical record. Instruction of veterinary students also would be impossible without the use of animal models.
There are both moral and legal obligations to ensure the humane care and responsible use of animals in research and teaching. This is especially important within a College of Veterinary Medicine because the public looks to, supports, and expects the veterinary medical profession to protect the health and welfare of animals. Therefore, each staff member, student, faculty member, or research investigator of the College of Veterinary Medicine is directly responsible to promote and protect animal welfare within the instructional and research program of the College. This responsibility should be conveyed by example and extends to the education of the future members of our profession.
The NCSU Animal Care and Use Policy articulates the university’s commitment to the humane treatment of animals used in research and teaching. A vital component of this policy is the Institutional Animal Care and Use Committee (IACUC) http://www.ncsu.edu/sparcs/compliance/iacuc/, which is responsible for the review and approval of research and teaching animal-use activities, evaluation of animal care and use programs, and inspection of animal housing facilities at NCSU. The IACUC also is responsible for investigating any animal welfare concerns brought by a member of the NCSU community. The IACUC can be contacted through the Coordinator at 515-7507 or firstname.lastname@example.org.
Professional veterinary students will soon be full members of the veterinary profession; therefore, they have an obligation to conduct themselves in an ethical manner at all times.
Standards of Conduct
- No student shall attempt to dishonestly or unfairly advance his or her or another person’s academic status. This includes, but is not limited to, the following:
- Distribution, possession, or viewing of past exams for any course, unless the course leader has expressly given permission for such use via the course syllabus or e-mail to the Office of Academic Affairs.
- Receiving or giving unauthorized aid on examinations, computer cases, papers, reports, or any other work which is to be accomplished individually. This includes plagiarism (i.e. the intentional failure to indicate the source of borrowed words or ideas.
- Denying others the opportunity to prepare for an upcoming examination. Examples include, but are not limited to, sequestering old exams, specimens, slides, radiographs, reprints, etc.
- Attempting in any other way to advance one’s academic status unfairly, such as feigning illness in order to take an examination after the scheduled date or making changes on a graded examination and then resubmitting it for re-grading.
- It is also each student’s responsibility to bring evidence of dishonest academic behavior to the attention of the Office of Academic Affairs in an appropriate manner (as described in Section II below).
- No student shall falsify any medical record, necropsy report, or any other document relating to the treatment, care, health, or disposition of any patient or laboratory animal in the College of Veterinary Medicine. The previously mentioned documents should be treated by students as confidential information. Students must not intentionally or unintentionally make such information available to non-CVM personnel. Students should refer requests for such information to the Associate Dean and Director of Veterinary Medical Services.
- No student shall willfully neglect or mistreat any patient or laboratory animal in the College of Veterinary Medicine.
- No student shall pilfer any item or make unauthorized use of any item, public or private, at the College of Veterinary Medicine, Veterinary Teaching Hospital, or other units of North Carolina State University, for example: drugs, syringes, instruments, microscopes, books, etc.
- As future veterinary professionals, students shall conduct themselves in a manner, which is consistent with that of licensed veterinary professionals. In particular, students are expected to comply with the professional standards established in the regulations of the North Carolina Veterinary Medical Board and in Article 11, Chapter 90, of the North Carolina General Statutes, to the extent applicable to veterinary students.
- A student who participates in any (national or international) College of Veterinary Medicine sanctioned or sponsored trip will be expected to follow the direction of faculty on the trip, to behave in a manner respectful of local custom and law, and to conduct themselves in a manner consistent with that of licensed veterinary professionals. Any infraction will result in the student being subject to discipline for misconduct with any of the associated penalties and therefore the student will meet with FCAPSC on their return to the College of Veterinary Medicine.
In the event that a student does not follow faculty direction, is not respectful of local law and custom, or fails to behave in a manner consistent with that of a licensed veterinary professional, the College of Veterinary Medicine will not be liable for death, injury or loss to the student.
- Students are also subject to the standards of conduct that apply to all NCSU students as stated in the Code of Student Conduct .
Infraction of any of the above standards can result in penalties up to and including suspension or permanent expulsion, depending on factors in the individual case. Students who are permanently expelled may not be admitted to another constituent institution of the university (ie, may not be admitted to any college in the UNC system) unless the chancellor that approved the expulsion (or their successor) concludes that the individual should be given a new opportunity to pursue higher education.
Lesser penalties may consist of financial retribution, community (including college) service requirements, or other penalties as deemed appropriate by the committee.
Handling of Complaints
- Source of Authority
Pursuant to section 502D (3) of The Code of the Board of Governors of the University of North Carolina, authority over student disciplinary matters is vested in the Chancellor. For purposes of establishing procedures and administering the Standards of Conduct, the Chancellor has delegated that authority to the Dean and the Associate Dean of Academic Affairs in the College of Veterinary Medicine.
- Composition of the Faculty Committee on Academic Performance and Student Conduct
The College Faculty Committee on Academic Performance and Student Conduct (FCAPSC) shall be composed of ten members: four faculty members, one elected from each of the three departments and one elected from the departments on a rotating basis; one student from each class elected by popular vote of the class; one Postdoctoral trainee (intern, resident or graduate student) selected by peer popular vote; and the Associate Dean of Academic Affairs (ex officio). Membership on the Committee for faculty members shall be for a period of two years beginning each fall semester. Terms of membership of student members shall be for one year. Committee members can succeed themselves. All members of the committee vote, with the exception of the Associate Dean of Academic Affairs, who will vote only in the event of a tie of the regular voting members of the committee.
- Courses of Action
At least once each year, the student representative to the FCAPSC will remind his/her classmates to review the “Standards of Conduct” document in the Academic Handbook for information about how reports of academic and professional misconduct should be handled. This reminder will be presented orally. The student representative will serve as a confidential source of information and advice to classmates and represent his/her class on the FCAPSC.A student, faculty, or staff member (complainant) who becomes aware of misconduct may do one or more of the following:
- Speak directly and informally to the alleged offender (respondent) to advise that misconduct has been observed.
- Submit Report Form to the Associate Dean of Academic Affairs.
- Speak directly to the instructor or course coordinator to advise that an infraction may have occurred in their class.
Report Forms may be photocopied from the Academic Handbook, printed from the web version of the handbook or obtained from the office of the Associate Dean of Academic Affairs. One Report Form should be submitted for each incident. The complainant must sign the report form for any further action to be taken..
- Procedural Requirements
- Charges may be brought by students, university officials, faculty members or staff members. The charge must be in writing and must include factual information supporting the allegation. Anonymous charges will not be permitted.
- The Associate Dean and Director of Academic Affairs (ADAA) will determine whether the charge is to be pursued. This determination will be made within 30 days of receipt of the charges. Reasonable extensions of this time are permissible for extenuating circumstances.
The Associate Dean of Academic Affairs may determine that the complaint would be better handled by the NCSU Office of Student Conduct and refer relevant information regarding the incident to that office.
When the ADAA determines that the charges have merit, the ADAA will prepare a concise written notice of the charges, which will be mailed or delivered in person to the respondent. The notice shall include:
- The nature of the conduct in question, including the time, date, and location it was alleged to have occurred.
- The CVM standard(s) of conduct alleged to have been violated.
- a brief recitation of the factual allegations supporting the charge
- The possible sanctions (For all charged offenses which could result in expulsion, the notice will include this possibility and will specify that expulsion precludes matriculation at any UNC constituent institution)
- A copy of the CVM Standards of Conduct for awareness of respondent’s rights.
- A statement that the respondent may be assisted by an advisor of his/her choosing and that the advisor may be present at the hearing but may not participate in the proceedings other than providing consultation to the student.
- A statement that a closed hearing before the FCAPSC has been or will be scheduled.
- If a charge is to be pursued, it is then referred to the chair of the Faculty Committee on Academic Performance and Student Conduct (FCAPSC). The student must be notified in writing of the hearing date. The hearing date may not be scheduled for at least ten (10) calendar days after the student receives notice of the referral, unless the student agrees to an earlier hearing date If a hearing date is not set in the notice of the charge, written notice of the hearing date will be sent to be received by the student not less than five (5) calendar days before the proceeding is scheduled for hearing, unless the student agrees to an earlier hearing date. A committee member or the hearing official who has a conflict with, bias about or interest in the case should recuse himself. If the committee member or the hearing official refuses to recuse himself, the ADAA shall make the recusal decision.
- The student may waive the hearing and accept a sanction proposed by the ADAA in consultation with the chair of the FCAPSC. The waiver and acceptance must be in writing and signed by the student.
- Pre-Hearing Meeting of the FCAPSCThe FCAPSC may hold a preliminary meeting for Committee members only at which time the following are discussed.
- Procedural advice
- Exact nature of alleged misconduct
- Schedule for hearings: Hearings should be conducted only when six members (a quorum) can attend.
- Confidentiality of hearings: The members of the FCAPSC shall maintain strict confidence concerning all aspects of the hearing procedure, and all participants should be reminded of the same.
- If a hearing is held, it will be presided over by the chair of the FCAPSC or their designate. No attorneys are allowed in this proceeding except as provided in paragraph VII.A. below. The institution shall assure that students have the capability to present their evidence and defenses at the meeting or hearing. Witness testimony and documents may be received from both the ADAA and the student, who will both be present during all of the evidentiary presentation. At the end of the hearing, the committee will determine whether the ADAA has shown by a preponderance of the evidence that the student committed the offense charged. This determination must be based solely on the evidence presented at the hearing or meeting. The committee will also determine the appropriate sanction.
- The FCAPSC will make a recommendation regarding the outcome of the case including a sanction to the dean of the College of Veterinary Medicine within 45 days of the conclusion of the hearing. The final decision of the dean must be transmitted to the student in writing within ten (10) calendar days of the date the recommendation of the committee is made, and it must contain a brief summary of the evidence upon which the decision is based.
- Appeal rights must be specified in the decision letter. Students can appeal the decision of the dean to the chancellor, or his/her designate. Further appellate opportunities shall be governed by the Code of the University of North Carolina.
- Respondent Requests for InformationThe respondent will be entitled to request and receive information (documentary material and list of witnesses) from the Associate Dean that will be submitted at the Hearing and other non-confidential information in the possession of the College which the FCAPSC Chairman finds to be relevant and necessary to a fair hearing.
- FCAPSC Requests for Advice and Information Prior to the hearing, the FCAPSC chairperson may request procedural advice from the Office of Legal Affairs.
- Hearing Procedures
- CVM FCAPSC purpose and composition for hearing:
- The purpose of the CVM FCAPSC will be to hear all cases involving formal charges against a student in the College of Veterinary Medicine alleged to have violated the Standards of Conduct.
- A Chairperson will be selected by the CVM FCAPSC from one of the ten members for the purpose of conducting a hearing and coordinating its subsequent handling. At the conclusion of the hearing, the Chairperson’s seat may be passed to another member.
- Six FCAPSC members shall constitute a quorum at a hearing for voting purposes, yet meetings may be held with five attending members. Both voting and non-voting members are counted in determining a quorum.
- During special periods such as summer or vacations, the Dean may appoint additional temporary members to replace unavailable members of the CVM FCAPSC. He/She may also appoint an ad hoc hearing body composed of students and faculty members or appoint a hearing officer.
The FCAPSC Chairman shall inform the parties of procedural rules. Unless the Associate Dean of Academic Affairs approves otherwise, the following rules will apply:
- Source of Authority
- The FCAPSC and respondent shall conduct all questioning of witnesses. Other parties (such as advisors) shall not be allowed to question witnesses.
- The respondent shall have the opportunity to present a version of the facts through personal and written statements, including the statements of witnesses.
- The respondent shall have the right to hear and personally question witnesses testifying during the Hearing and to view all documents received by the FCAPSC relevant to the case.
- The respondent shall have the right to make a record of the hearing, at his/her own expense, in addition to the institution’s record.
- The findings, recommendations, and decision of the case shall be based solely on information presented at the Hearing.
- The Hearing will be recorded and the written transcript of the hearing, but not the deliberations will be provided by the Office of the Associate Dean of Academic Affairs to the respondent if requested.
- At the hearing, the ADAA must present sufficient witness and/or documentary evidence to establish the violation. The student must be given an opportunity to question this evidence, either by direct questions or inquiries transmitted through the FCAPSC
- The student must be given the opportunity to present any witness or documentary evidence that he offers, provided that the evidence is relevant to the charge or other evidence presented and does not otherwise infringe the rights of other students.
- All FCAPSC records, including public records, will be forwarded to the Dean after the FCAPSC completes its task.
Final Report by FCAPSC
At the conclusion of the evidence, the chair of the FCAPSC will determine whether the charging official has shown by a preponderance of the evidence, or by such higher standard as the institution may adopt, that the student committed the offense charged. This determination must be based solely on the evidence presented at the hearing. The FCAPSC will also determine the appropriate sanction.
The FCAPSC Final Report shall include findings on whether the charge is substantiated and recommended sanctions, where appropriate. The report on the Hearing findings and recommendations of the FCAPSC will be submitted in writing to the Dean, who may accept, modify, or reject the findings and recommendations of the FCAPSC or conduct further inquiry. The respondent shall be provided with a copy of this report.
The recommendation of the committee will be forwarded to the Dean of the CVM.. The final administrative decision must be reached within forty five (45) calendar days after the hearing is completed. The final administrative decision must be transmitted in writing to the student within ten (10) calendar days of the date the decision is made and must contain a brief summary of the evidence upon which the decision is based.
Action by the Dean
The decision of the Dean will be delivered tothe respondent and any faculty or staff who are involved in the case. Theproceedings of the FCAPSC, including the identity of the respondent,shall be held in strict confidence to protect the parties involved. If therespondent is found guilty of misconduct, depending upon the severity of themisconduct, the Associate Dean of Academic Affairs may recommend thatthe Dean impose sanctions that can include, but are not limited to, a warning,censure, or expulsion from the College of Veterinary Medicine.
- The dean of the College makes the final administrative decision on suspensions.
- The provost must make the final administrative decision in all expulsion cases.
- Students may appeal suspension decisions to the provost, and expulsion decisions to the chancellor..
- Further appeals shall be governed by the Code of the University of North Carolina.
Once a decision has been rendered at the Dean, an aggrieved party mayappeal the decision by delivering written notice of appeal to the appropriateOffice within ten (10) University business days after receipt of the decision.Appeals received more than 10 days after the decision was received (ordelivery of the decision was attempted) will not be allowed.
Once the letter of appeal is received, the appropriate university official will establish a chronological listing of steps and corresponding due dates of materials necessary for the appeal.
Written notice of appeals must:
- identify the parties
- state that the decision is being appealed and state who is making the appeal
- provide a brief statement of the grounds for appeal, which at minimum should contain a list of alleged errors in the decision of decision-making process
- indicate what remedy is requested
- be signed and dated
Once notice of appeal has been delivered, the Dean’s office will forward therecord of the case to the Office of Legal Affairs. The record shall consist ofall information considered in the decision-making process, including taperecordings or transcripts of the hearing, all documentary and other evidenceaccepted at hearing, and any other information that affected the decision.The record shall be compiled in chronological order to the extent feasible,and shall include a table of contents for ease of reference. The Office ofLegal Affairs will forward the record to the Chancellor after checking to seeit is in proper order.
Appeals from disciplinary decisions are allowable only on the following grounds:
- a violation of due process; or
- a material deviation from Substantive and Procedural Standards adopted by the Board of Governors.
The Chancellor may ask the parties to submit written statements of theirpositions for purposes of appeal. The Chancellor will render a decisionbased on review of the record of the case and any written appeal statementshe/she allowed the parties to submit. The Chancellor will normally not hear new evidence or oral statements from the parties.
If an aggrieved party wishes to appeal the Chancellor’s decision under UNC Code section 502D(3) on the grounds that the disciplinary proceeding violated his or her right to:
- due process and fair meeting
- the presumption of innocence until found guilty
- know the evidence and to fact witnesses testifying against him or her, or
- such advice and assistance in his or her defense as is allowable under approved University disciplinary procedures, Where the sanction is suspension or expulsion, an appeal may be made to the board of trustees.
When the sanction is expulsion, the final campus decision is appealable to the Board of Governors.
- Written complaint received by Associate Dean for Academic Affairs
- Associate Dean interviews Complainant and respondent to determine if case warrants FCAPSC review
- If ADAA determines the charges have merit, ADAA recommends to FCAPSC that Hearing procedures be initiated. Otherwise the case is dropped.
- Notice of charges delivered to respondent.
- FCAPSC prepares for and conducts a Hearing and submits findings and recommendations to Dean.
- Dean, notifies the parties of any sanctions.
- Appeal process occurs according to University procedures for grievances.