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College of Veterinary Medicine

Professional Meeting Guidelines

There are a wide variety of professional meetings, conferences, and conventions that veterinary related associations conduct each year. DVM students are invited to attend these meetings and may be eligible to get credit for their attendance.

Students must follow these guidelines and submit the request form in order to receive credit for their attendance at a professional meeting:

  1. Students must submit the completed and signed request form to the Office of Academic Affairs at least 10 days prior to the first day of the meeting.
  2. Students will only receive selective credit for professional meetings when the meeting was attended during selective time, fall/spring break, during the summer, or when approved for using Professional Days to miss class time. Meetings attended between terms can only be applied to the subsequent term (i.e., summer attendance can only be applied toward the following fall).
  3. Credit will not be given for a professional meeting if the student missed class time to attend the meeting.
  4. The professional meeting selective is one (1) credit. Therefore, the content of the professional meeting must equate to at least 28 hours of continuing education credit including lectures, poster sessions, review sessions, panel discussions, meeting sponsored student meet and greets, etc. in order to receive professional meeting selective credit. Additionally, effective July 1, 2013, the meeting must occur over at least 4 days. Each meeting can only count for one credit. If you have any questions about what qualifies for credit under the Professional Meeting Selective please contact the Academic Affairs office.
  5. The student must have a faculty sponsor arranged and have the meeting approved by the Academic Affairs Office BEFORE attending the professional meeting. Meetings attended without prior approval will not be considered for selective credit.
  6. It is preferred that the faculty sponsor also attend the meeting however, exceptions MAY be granted if the faculty sponsor states they they are familiar with the meeting and are willing to sponsor the student (s).
  7. Students will be required to submit to the faculty sponsor within 3 weeks of the meeting:
    1. A list of presentations/activities attended. This can be a marked program.
    2. A 2-3 page report describing what they learned or other aspects of the educational experience OR evidence that they presented a talk or poster at the meeting.
    3. Additional requirements that the faculty sponsor may choose to include.
  8. The Faculty sponsor will notify the Academic Affairs Office by email when the work has been completed satisfactorily, listing the student’s name, meeting attended, and dates.
  9. Students are eligible for (2 credits) only of Professional Meeting selective for their entire first 3 years.