Clinical Rotations for Visiting DVM Students

Contact: 919-513-6262 | Student Development Group

Visiting Student Requirements

Students interested in joining a clinical rotation at NC State College of Veterinary Medicine must:

• Be matriculated in an AVMA-accredited veterinary school
• Be in good academic standing
• Be in their final/senior clinical year of study
• Plan to participate in the rotation in its entirety

Students DVM years 1-3, undergraduate students, and current DVMs are not eligible to visit through the Student Visitor Externship Program. Please visit the CVM Visitor Program page for more information.

Externship Expectations

• Visiting students must visit for a MINIMUM of two weeks and a MAXIMUM of four weeks, depending on availability. Short one-week externships are not allowed due to limited seating. Similarly, externships longer than one month are not allowed.
• Due to limited seating, visiting students are required to come according to NCSU CVM’s clinical rotation dates. The CVM understands that our block dates may not align with other schools’ rotations, but visitors are required to come according to NCSU rotation dates.
• Visiting students are expected to comply with NC State CVM rules and regulations, including rules regarding attendance, patient care, etc.
• Visiting students are expected to be at their rotation by 8:00 AM on the first day of the rotation and to stay and operate fully as one of our own students. They are expected to stay through the completion of morning treatments/final work on the last Sunday of the block (approximately 10:00 AM, time to vary based on specific service).
• Students should not visit the CVM as their first clinical rotation.

Clinical Rotation Responsibilities

• Visiting students have the same opportunities and expectations as NC State CVM students during their externships.
• Daily activities may include participation in rounds, reception of cases, and intimate involvement in the work-up and treatment of a wide variety of cases. The services you may request an externship with are listed in the Visitor Application, linked below.

The Application Process

Complete the Visitor Application

Click on the red button at the bottom of this section to open the application form. Externships are scheduled according to course availability.

IMPORTANT – PLEASE READ:

1. Visiting students must visit for a MINIMUM of two weeks and a MAXIMUM of four weeks, depending on availability.
2. Visiting students are required to visit according to NCSU CVM’s clinical rotation dates.
3. Visiting students are expected to comply with NC State CVM rules and regulations, including rules regarding attendance, patient care, etc.
4. Visiting students are expected to join their rotation by 8:00am on the first day of the rotation and to stay through the completion of morning treatments and final work on the last Sunday of the block (approximately 10:00am, time to vary based on specific service).
5. Visiting students are expected to operate fully as part of the rotation.
6. Deadlines: Visiting students are required to submit their application at least THREE MONTHS PRIOR to their requested start date.
   • Please provide several scheduling options if possible: a range of dates or requested clinics may increase the possibility of scheduling an externship.
     • Only one application will be accepted per visiting student. Duplicate applications will be voided. If you need to edit the block dates, requested rotations or any other information, please email cvm-extramural@ncsu.edu.
7. When will you hear back? If a student’s request can be accommodated, they will be notified via email from cvm-extramural@ncsu.edu. All approved visiting students will be required to 1) complete a background check and 2) submit a Letter of Good Standing from their home institution within 30 days of being approved for their visit.
   • If the background check is not completed and/or the Letter of Good Standing is not submitted within 30 days of being approved, the visiting student will be canceled and their spot will be removed.
8. If you need to cancel:
   • To cancel an application request: contact cvm-extramural@ncsu.edu and request to cancel your application.
   • To cancel a visit once you have been approved: contact cvm-extramural@ncsu.edu and request a cancellation as soon as possible.
     • If your cancellation occurs less than 45 days before your scheduled visit, you will not be allowed to schedule another externship at NC State CVM.
   • Failure to attend a scheduled clinical rotation is a breach in professionalism and will result in the following actions:
     • Associate Dean of Academic Affairs of home institution will be notified.
     • Visiting student will not be allowed to schedule/complete subsequent clinical rotations.
9. If you are NOT a DVM student in the clinical year, please fill out the CVM Visitor Application form on the main Visitor Programs page.

Once You Are Approved for Your Externship

Once you have been approved for your externship experience, the Student Development Office will begin the process to set up your campus access. This will include creating your account in the campus systems, granting you hospital access, and more. You will be asked to complete several forms to facilitate this process, including a background check so that you can be activated in the campus systems. Save cvm-extramural@ncsu.edu to your address book so that you can receive all emails in a timely manner.

Deadlines:

If you are approved for your externship, you will be notified via email from cvm-extramural@ncsu.edu. All approved visitors will be required to do two things within 30 days of being approved for their visit:

1. Complete a background check
2. Submit a Letter of Good Standing from their home institution

If the background check and/or the Letter of Good Standing is not submitted within 30 days of being approved, the visiting student will be canceled and their spot will be removed.

Costs & Fees:

There are no tuition fees required to complete student externships at NCSU CVM. Students visiting for two weeks will be given a temporary Visitor Badge to access the secure campus. Students who are visiting for more than two weeks will be required to purchase their own Campus Access Badge for $20 to access the buildings on campus.

Visiting students are responsible for all transportation, room & board and meal costs during their visit.

Disease Prevention & Biosecurity:

Students who have traveled abroad recently and have had contact with a farm or farm animals, other cloven-hoofed animals, birds, non-human primates or small mammals (excluding dogs or cats) must comply with the Policy on Biosecurity for Prevention of Foreign Animal Diseases.

Dress Codes:

Dress Code: Small Animal Hospital

Dress Code: Large Animal Hospital

Housing, Parking, Transportation

Information is available for Housing and Transportation.

Housing:

Visitors are responsible for setting up their own accommodations. It is recommended that visitors book housing accommodations quickly, as rooms can fill up fast.

Parking & Transportation:

• Parking: 
  • All parking at NC State University, including the College of Veterinary Medicine, is permit parking only from 7am-5pm. To park on-campus, visitors need to purchase a parking permit. Visiting externs are eligible to receive a special discounted permit for only $2/day. Instructions on purchasing the permit will be included in the externship orientation site once students have been approved for their visit.
  • Free parking is available across from the NCSU CVM campus on Blue Ridge Road in the North Carolina State Fairgrounds lot, highlighted in blue on the campus map. Please note that this is NOT an approved university parking lot and is not owned by NC State University, so you park there at your own risk. There is a trail from Blue Ridge Road that follows next to the parking deck and leads to the front of the CVM.
    • The State Fairgrounds lot is closed for different events throughout the year, so parking availability there is not guaranteed. Please plan accordingly.
• Transportation: 
  • The Wolfline shuttle bus service offers service throughout NC State’s campus, including from university guest housing to the Veterinary Hospital.
    • To see a real-time map of bus locations and plan your route, click here.